Present: Selectmen Fred Childs, Chairman; Jack Sapia and Paul Sullivan

Officer Jody Consentino came before the Board to withdraw from two accounts; 1) $450.00 from the Senior Citizens Donation Account and 2) $450.00 from the Police Donation Account; for a total of $900.00. The withdrawal is to help a senior citizen with medication until Medicare sets in. Officer Consentino stated that all checks received by the Police Department are then forward and recorded in the donation account with the Town’s bookkeeper.

The Public Hearing adjourned at 7:33pm and the Board of Selectmen regular meeting opened.

Officer Consentino addressed the Board stating that a resident paid for a roofing job that never was done, after the Department contacted the contractor, he returned all the money that was owed. She stressed the importance of making sure that the contractors have references; the Police Department has a list of suitable contractors are available to the residents.

There was a short discussion; recommend changing the word from coined to call in the first paragraph and the following motion was made: Mr. Sapia made a motion to accept the minutes of April 3, 2006 as corrected, Mr. Sullivan second the motion, the motion passed unanimously.

The Board discussed the bids that were received for the Police Department’s HVAC system, the bids were received from the following companies:

Climate Design $10,400

Defeo $10,515

Uptack $11,385

There was a short discussion and the following motion was made: Mr. Childs made a motion to accept the bid from Climate Design in the amount of $10,400, Mr. Sapia second the motion, the motion pass unanimously.

The Board discussed the only bid received from Municipal Pest Management Services and the following motion was made: Mr. Sapia made a motion to accept the bid from Municipal Pest Management Services in the amount of $24,000, Mr. Sullivan second the motion, the motion passed unanimously.

Mr. Sullivan stated the next JLMC meeting would be held on Wednesday April 19^th at 9am. The Board discussed the departments’ updated correction list that was received from a representative of the NH Department of Labor.

Ted Stewart came forward, distributed minutes of the Timberlane Regional School Board of June 16, 2005 and October 6, 2005 as well as a copy of the news article from the Eagle Tribune "Little League’s idea hits home with School" (from June 17, 2005) and addressed the Board.

Mr. Stewart indicated that on the June 16th minutes, the School Board voted unanimously to approve the Town of Atkinson proposal for the right to maintain the Atkinson Academy ball field once the district’s attorney approved the proposal language. He also referred to the Eagle Tribune in which the article stated the School Board’s approval of the plan for the Atkinson’s Little League to use the field. Reference to the article was made referring to the volunteers and checklist of items to be done.

Mr. Stewart gave a brief history of how the ball field was used and maintained many years ago and now no documentation of the original agreement has been found, so a new agreement had to be drawn up.

Mr. Stewart stated that on October 6, 2005 the School Board rescinded their approval for the access road, but approved the building of the parking lot and management of the field. Mr. Stewart felt that after that meeting, he could go forward in building the parking area.

There was discussion between Mr. Stewart and the Board about the minutes of October 6th, whether or not a motion was made for construction of the parking lot and the emergency access road.

Mr. Stewart said the School Board’s attorney sent a copy of the agreement to Primex³, which also insures the school district as well as the Town. Primex³ reviewed the agreement and he thought that the School Board was going to vote on it last Thursday, and didn’t, but will be on the agenda for their next meeting in two weeks.

There was discussion between Mr. Stewart and the Board about how the Board had not received an agreement to review.

Mr. Sapia stated that he had reviewed the Board of Selectmen’s meeting of May 23, 2005, in which Mr. Stewart stated that he wouldn’t cut a tree or blade of grass without the signed agreement. He mentioned that the other sport leagues have yet to see an agreement. He said that this should be a three party agreement, the letter from the superintendent stating the Town can proceed with the parking lot and he thought it was the volunteers that were going to do it. He stated that he was totally in support of the parking lot. He continued about the lack of communications and how we should all work together as a team.

There was discussion between the Board and Mr. Stewart concerning the permission letter form the school and addressing the issue of the agreement again. Mr. Childs stated that the Board has no control, the Board told you to address the issue of the ball field with the school and told them it was up to you as volunteers to do this.

Mr. Stewart asked the Board if they could have the Town Administrator help with getting the legal agreement between the School’s and the Town’s attorneys agreed to. The Board discussed the wording on the original agreement, how the attorneys need to come back with a counter proposal and how certain organizations would assume certain responsibilities. The Board thought that Primex³ would come in and help with the agreement adding their required recommendations.

Mr. Baldwin stated that the parking lot is definitely needed; there are issues on Birch Lane concerning safety issues with parking along the road when the ball field is in use. Mr. Baldwin talked about the agreement and what was needed to move it forward with the Board.

Mr. Dow gave a summary of how he came before the Board last spring to discuss the ball field and access road. He talked about the volunteers that gave their time and effort and how the Board of Selectmen stopped the volunteers from working on the parking lot until a letter of permission was received from the School Department.

Mr. Sapia stated that the permission is not to the Town, but the volunteers. There was discussion with Mr. Dow concerning the superintendent and the letter of permission and the liability and the lack of communications with the Board. Mr. Dow stated that the group didn’t know the process and he will take full responsibility for all the miss-communications. He continued, stating that he would like to have the agreement reviewed and signed by all parties involved. The Board continued its discussion with Mr. Dow about the agreement being at the Town’s Attorney and the wording and amendments that he required by both the attorney and Primex³. Mr. Stewart agreed with everyone that now is the time to move forward and he also agreed with the Board that he would get some kind of agreement from the School Board at their next meeting.

The Board discussed with Mr. Dow and Mr. Stewart parking instead at the Atkinson Academy parking lot, the safety issued at Birch Lane and no space for parents to pull off of the road when they drop their children off.

Mr. Dow stated that several contractors have donated their time, equipment, and loam and thanked them all. He discussed the safety issued with the current situation at the ball field and what needs to be done. He questioned the Board on whether or not he can continue the work on the parking lot on a volunteer basis? The Board stated that the signed agreement must be in place first.

Mr. Stewart said that Busby Construction is now able to work on the shoulders and laying the pipes on Salem Road and hope by Friday that the catch basins will be in.

Mr. Stewart discussed with the Board the application sent to the State for free fill from the construction project on Route 111 in Windham and Salem. Mr. Stewart stated that the 2,000 yards of fill will be used behind Tyke Towers to expand the play area for safety reasons and should received notification within a week.

Mr. Stewart told the Board that the landscapers, Outdoor Escapes and Landscaping has done a great job at Pope Field, and took the representative around the pond in front of the Town Hall and explained what needed to be done.

Mr. Stewart said that the day went well and filled a dumpster and a half with what the volunteers had picked up along the roads in Town.

Mr. Sapia asked Mr. Stewart if he had a list of projects that he would like to get done this year. Mr. Stewart stated that most of the work being done if for those roads that will be paved this year and would see what he could come up with.

Coming before the Board is Kevin Langlois, Library Trustee and Katie McDonough, Library Director.

Mr. Langlois said that at the Library Trustees meeting of April 4^th, the Trustees approved the appointment of Eleanor Feuer and James Halchak as Alternate Trustees for one year. There was a short discussion and the following motion was made: Mr. Sullivan made a motion to appoint Mrs. Feuer and Mr. Halchak as Alternate Library Trustees for a one year term, Mr. Sapia second the motion, the motion passed unanimously.

Ms. McDonough said that the Kimball Library would be holding Easter activities at the Kimball Library after the Easter Egg hunt at Pope Field. She stated that from 1pm – 2:30pm the library will be having crafts, coloring, and movie (with popcorn) for the children.

Ms. McDonough wanted to thank everyone that came to the Beatle Juice concert, which was sponsored by the Kimball Library Trustees, the profit from the concert, raffles, and food totaled over $4,000.00. She said that Mr. Halcack, who planned the event, is in contact with Band to make it an annual event.

Jim Halchak came forward and addressed the Board, stating that the Kimball Library’s website, www.kimballlibrary.com, is taking a survey for anyone to give their opinions on any aspects concerning the library.

The Board discussed the property at 19 Little River Road, map 9 lot 33-3, in which the property was held in current use, current valuation for the parcel is $234,900. The following motion was made: Mr. Sullivan made a motion to approve the Land Use Change Tax in the amount of $23,490, representing 10% of the full value of the parcel, for map 9 lot 33-3, Mr. Sapia second the motion, the motion passed unanimously.

Report of Wood or Timber Cut

Report of Cut was received from Jameson Hill, for map 11 lot 18, in which 20,805 white pine board feet were cut and 386 tons of tree chips was recorded, total value in the amount of $3,254.20. There was a short discussion and the following motion was made: Mr. Sullivan made a motion to approve the tax on the Report to Cut from Jameson Hill in the amount of $3,254.20, Mr. Sapia second the motion, the motion passed unanimously.

Report of Cut was received from David Pallaria, for map 11 lot 9-2, in which 15,000 white pine board feet were cut and 150 tons of tree chips was recorded, total value in the amount of $1,869.00. There was a short discussion and the following motion was made: Mr. Sullivan made a motion to approve the tax on the Report to Cut from David Pallaria in the amount of $1,869.00, Mr. Sapia second the motion, the motion passed unanimously.

There was a discussion and the following motion was made: Mr. Sapia made a motion to approve the Disabled Exemption for map 10 lot 7-30B in the amount of $15,000 and map 17 lot 19 in the amount of $15,000, Mr. Sullivan second the motion, the motion passed unanimously.

Mr. Childs stated that Mr. & Mrs. Morelli are graciously donating an 8X16 shed and will incur all expenses in moving and setting the shed up at the cemetery; the site to be determined by the Cemetery Trustees. He suggested a Public Hearing be held at the end of the month.

The Board discussed the Conservation Commission’s Public Hearing to be held.

The Board discussed a non-public request and suggested it be held on Wednesday April 19^th and contact the person to see if that person is available at 8am or 10am.

Mr. Sapia thanked the Fire Department and Doctor Joseph Guischard for volunteering at the Rabies Clinic last Saturday, all proceeds will be going towards Timberlane’s Prom Night.

Mr. Sapia stated that he would like to re-instate "Atkinson Day", to be held at the end of the summer, but before school starts. This would be a day-long event with activities held by the different organizations, departments, and the library, ending in the evening with a band concert. He mentioned that anyone interest in forming a committee call him.

Mr. Childs wanted to let everyone know that the Board will be doing the appointments on May 1^st, and anyone who wanted to apply for a position do so.

No further business coming before the Board Mr. Sullivan made a motion to adjourned the meeting at 9:08pm, Mr. Sapia second the motion, the motion passed unanimously. The meeting adjourned at 9:08pm.

Respectfully Submitted,

Elaine Woodbury

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Fred J. Childs, Jr., Chairman

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John Sapia

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Paul Sullivan