Present: Fred Childs, Chair, Jack Sapia, Paul Sullivan, and Town Administrator Russell McAllister.

Lt. Baldwin reviewed the completed RFP with Board members. A few changes were suggested and the Board agreed to place the RFP in the papers. Board members emphasized that the RFP was designed to address public safety communications.

Police Chief Consentino made several announcements noting that Halloween was scheduled for the 31^st from 6-8"00pm and that glow sticks were available from the department to help illuminate the trick or treaters. The PD’s homeowner’s gun safety course was scheduled for November 17^th from 7-10:00pm at the Community Center. The senior flu clinic was scheduled for November 3^rd from 10-2:00pm at the community center.

Mr. Childs made several announcements including the Family Mediation’s fund raiser "Queen of Hearts", and the Library’s "Monster Ball" scheduled for October 21^st from 8-12:00pm at the Country Club.

Patti Mangini and Noriko Travers presented the Recreation Budget. M. Mangini proposed to raise the number of hours of the part-time recreation director from 25 to 40 hours per week. She noted that the Recreation Director was not being paid to supervise trips at this time and that it was a necessity to both pay and be present at trips to offer supervision. It was also explained that greater use and more programming could be offered through the community enter than what is currently available. Board members noted that retirement costs would also need to be included within the budget if the number of hours exceeded 35 hours per week. The difficulty of replacing the experience the current Recreation Director had was acknowledged. Discussion concerning the number of hours of programming currently offered (24) and the number possible with a FTE (36) was debated. A preliminary recreation budget of $76,963 was motioned by Mr. Sapia and seconded by Mr. Sullivan. The vote was unanimous and so moved. A preliminary community center budget of $44,517 was motioned by Mr. Sapia and seconded by Mr. Childs. The vote was unanimous and so moved. Mr. Childs made the motion to approve the Memorial Day budget. The vote was seconded by Mr. Sapia. The vote was unanimous and so moved.

Erica Jordan, Cable Director, presented the Cable Operations budget noting that she had increased the number of hours for her position as well as having increased the hourly rate for cable volunteers. Mr. Jordan noted that the number of hours required to tape the number of meetings had increased and she therefore made an adjustment. Board members noted that an increase in hours from 30 hours per week to 35 required retirement costs as well. Ms. Jordan also noted that the Town of Danville had requested to purchase the old video equipment for $100. The TA noted that Danville had the same equipment and the nominal selling cost was better than the recycling and disposal costs associated with getting rid of the equipment. Mr. Sapia made the motion to sell the old cable equipment to the Town of Danville for $100. Mr. Childs seconded the motion. Mr. Sullivan abstained from the vote because his spouse worked for the Town. The vote passed. The Board briefly reviewed the monitor and scan converter bids and directed Ms. Jordan to review the bids. More discussion ensued with respect to the Cable budget. Mr. Sullivan made the motion to preliminarily accept the Cable Budget in the amount of $52,275. Mr. Sapia seconded the motion. The vote was unanimous and so moved.

Mr. Stewart briefed the Board over the status of ongoing work in the department. Mr. Stewart discussed the repairs necessary for Walker Road noting that there was money enough in the budget to cover the costs. Mr. Stewart also asked if it would be OK to have the Cub scouts gather, at a safe distance, at the transfer station where Mr. Stewart was scheduled to burn brush over the weekend. The Board didn’t think it would be a problem so long as the weather complied. The Board next reviewed Mr. Stewart’s recommendation to approve Outdoor Escapes bid of $16,000 for the Care of Grounds. Mr. Sullivan made the motion to approve the bid in the amount of $16,000 from Outdoor Escapes for the Care of Grounds. Mr. Sapia seconded the motion. The vote was unanimous and so moved.

Mr. Stewart next handed out several memos. The first memo recommended that the Board award the bid for engineering services to Steve Keach of KNA noting his long record of successfully working with the Road Agent. Board members — somewhat taken back — reminded Mr. Stewart that the Board had already chosen and subsequently voted to engage the engineering services of Vollmer Engineering. Mr. Stewart’s next memo recommended that the Board approve the MSW proposal from Cocoran Associates. Board members expressed astonishment and some dismay noting that the proposals were still under review by the Board. The appropriateness of divulging vendor costs was questioned and no further discussion on the subject was entertained. Mr. Stewart spoke to a meeting he had with the Hemlock Heights Association with respect to the department’s treatment regimen for winter conditions around sensitive wetland areas with respect to salt usage.

Trustee Kevin Langlois spoke about the upcoming Library fund raiser ‘Monster Ball’ noting that it was scheduled for October 21^st from 8-10:00pm at the Country Club.

The Chair recognized Sue Killam (Planning Board Chair). Ms. Killam spoke of the transition from the old Engineer to the new engineer with respect to the older KNA projects and the new projects and how that would be handled. Mr. Sapia suggested that the government review committee meet again to review the issue. The TA suggested that KNA might well remain to see the old projects through as it would be difficult for the new engineering firm to exercise final approval for a project the had never inspected. The TA also noted that a recording secretary was still needed for Wednesday’s PB meeting. The TA explained that last the Board they had voted to authorize the TA to temporarily hire someone to take the minutes for that meeting. The Board agreed to have the TA follow through on their last motion to ensure that there was coverage for the PB meeting.

The Board briefly discussed the COLA increase. Mr. Sapia made the motion to approve an across the board COLA increase for non union employees of 3%. Mr. Sullivan seconded the motion. Mr. Childs abstained because he was also an employee. The vote passed.

Mr. Sapia spoke to the recent interviews and review of MSW proposals received from the six companies vying for the contract. Board members agreed that there was a lot to sift through and that they were pleased with the number of responses that they received.

Board members also expressed their excitement at working with a new engineering firm. It was noted that KNA had provided good service for the Town, but given the type and variety of future project coming to the Town, Vollmer Engineering provided the range expertise that best matched the current and upcoming needs of the Town.

Mr. Sullivan noted that Rose Cavalier had received a commendation from the NHTC Association for successful completion of her second year training program. Mr. Sullivan also noted that the fire extinguisher training went well at the recent JLMC meeting.

Mr. Childs made the motion to enter into non-public session under RSA 91-A:3, II (a) (e) to discuss personnel and legal issues. Mr. Sapia seconded the motion. The vote was unanimous and so moved. The Board non-public session convened at approximately 9:55pm.

The Board returned from non-public session at approximately 11:50pm. There being no further business to come before the Board Mr. Sapia made the motion to adjourn. Mr. Sullivan seconded the motion. The vote was unanimous and so moved. The meeting adjourned at approximately 11:55pm.

Respectfully,

Russell McAllister

Town Administrator

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Fred Childs, Chair

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Jack Sapia

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Paul Sullivan