Officer Consentino provided an activity report for the department noting that there had been approximately 113 calls for service comprised of motor vehicle accidents, criminal mischief and other assorted calls for service.

Mr. Childs recognized Steve Jussif, the Town’s Information Technology (IT) consultant. Mr. Jussif spoke to the issue of the Exchange server quote explaining that it was an email program. The TA explained that the quote was comprised of three items. The server hardware ($2,700), the email software ($1,400), and the labor costs for installation ($1,000 estimate). The TA explained that having an email server was like having a post office that people used to send and receive mail. The TA further explained that it was also necessary to register an address (domain site) associated with the post office like www.atkinson-nh.gov, which will cost $175. Mr. Jussif disagreed with the labor costs noting that he believed that he estimated installation costs between $1,800 and $2,000 because of the necessity of converting email clients to Outlook (Exchange clients). The total cost (server hardware – 2,700, software – 1,400 and domain name - 175) without installation costs was $4,275. The benefits of an email server were discussed as well as the consolidation of the many disparate email clients now in use. Mr. Sapia made the motion to authorize the purchase of the server, software and domain name registration. Mr. Sullivan seconded the motion. The vote was unanimous and so moved.

Erica Jordan noted that she would be taking vacation in August from the 14^th through the 18^th. Ms. Jordan asked about the status of the equipment bid. The TA explained that the engineering design requested by the Board was due the next day.

Pete McVay addressed the Board relative to his request to receive a digital copy of the Town’s tax maps. He explained the importance to the Conservation Commission of having the tax maps. The TA asked what format Mr. McVay wanted. Mr. McVay explained that he wanted DWG files. The TA agreed to have the mapper provide the files.

Doug Dow addressed the Board relative to the successful season that the Little League has had. Mr. Dow then segued into a request to authorize the purchase of a privacy chain link fence to erect around the transfer station. Mr. Dow noted that the fields were used every day and that the fencing provided safety for the children using the t-ball field. Mr. Stewart noted that funding in the department’s budget existed for installing the privacy fence. Mr. Sapia explained that the Board was in the middle of issuing an RFP for solid waste services and that he was looking at the big picture to see how the transfer station might be affected as a result. Mr. Stewart explained that the DES permit required a fence around the transfer station to separate it from the playing fields and that it was for child safety. Mr. Sullivan noted that an RFP was already issued and that pricing still exists and erecting a fence should not be associated with the solid waste RFP. The fence would insure child safety and it shouldn’t be put off. Mr. Sapia observed that he had been attending Selectmen’s meetings for six years and never was child safety an issue until the t-ball field was put in. He reiterated his concern about reconfiguring, or changing the footprint of the transfer station and its impact on the playing fields and whether or not spending money for a fence now was putting the cart before the horse. Mr. Childs asked who was playing t-ball now. Mr. Dow replied that the season was over, but putting off the installation would only increase costs. Mr. Dow noted that he would move the fence in the future if it was necessary, but installation now would allow him to set the bleachers before next season. Mr. Childs explained that as a Board member he had to consider the needs of everyone in town and not just the needs of little league. Mr. Childs also noted some of the shortcomings of Mr. Dow’s recent project undertakings such as the shed a Pope Field. Mr. Sapia noted that the Board was there to look out for lacrosse, soccer and everyone else and they just couldn’t work in a vacuum. Mr. Dow explained that he would work to help Pope Field any way he could. Mr. Sullivan noted that the money was in the budget and he made a motion to approve the erection of a privacy fence around the transfer station. The motion failed for a lack of a second. Mr. Stewart explained that money for the fence had been in the budget for two years. Mr. Childs noted that he had no problem with erecting the fence, but because t-ball was over there was less immediacy to the issue, and there wasn’t much difference whether or not installation was postponed to the fall. More discussion ensued with the Board deciding to place the item on the August 28^th agenda.

Library Trustee Elaine Woodbury addressed the Board with a request by the trustees to have the Board, as "agents to expend" from the library capital reserve fund, withdraw $70,000 for design and development of the library. Ms. Woodbury explained that estimates for mechanical, structural and electrical systems needed to be more detailed to provide a more accurate cost to include in a warrant article for the upcoming budget. Mr. Sapia asked whether or not this hadn’t already been done last year. Ms. Woodbury replied that they were just looking to get better-cost estimates. Mr. Sapia noted that square foot costs had already been estimated for the last warrant article. Ms. Woodbury noted that it was necessary to review all the layouts and that they needed details for materials and costs. Mr. Sapia believed that determining which materials to use could be done at a trustees meeting. Also, $70,000 had already been spent on design costs. Mr. Childs asked how the Trustees went to last year’s town meeting without knowing the complete costs? The Board reiterated their view that the Town was in need of a new library. Much discussion ensued among those gathered for the issue. A brief synopsis of the history of the capital reserve fund was provided. The TA offered a summary of the debate between the Board and Trustees at the meeting. He explained that the Board seemed to want any decision to approve library funding to go before the voters whether or not the Board had the authority to expend money from the Library CRF without further voter approval. The Library Trustees were of the opinion that the Board could expend money from the library CRF without further voter approval and that the Trustees were asking the Board to do so. The TA noted that cost estimates were necessary for the mechanicals, structural, and electrical systems so that a bid package could be prepared. At this point in time no bid package existed. The TA also pointed out the necessity of the Board determining how the project would be managed, i.e, design build, clerk of the works, or construction management. Mr. Sapia suggested that the Trustees prepare alternative designs to present to the voters such as a library with a community meeting room and a library without such a room. Ms. Woodbury explained that the Library would be holding a meeting in August to receive citizen input about what preferences people had regarding building materials.

Highway Department

Mr. Stewart addressed the Board relative to a request to allow an individual from the court diversion program to perform community service work at the transfer station. Mr. Stewart noted that he would be providing supervision. Mr. Sullivan made the motion to authorize Mr. Stewart to utilize an individual from the court diversion program to work at the transfer station. Mr. Sapia seconded the motion. The vote was unanimous and so moved.

Mr. Stewart noted that the total tonnage for road paving was 1-2% less than anticipated and therefore a small savings was achieved. He also noted that emergency paving associated with the floods earlier in the spring resulted in several line items being over expended, but that the budget overall was in good shape.

Mr. Stewart spoke to the issue of drainage projects on Hovey Meadow and Sawmill and anticipated their completion the following week. Mr. Childs inquired about the cost and it was noted that each would range from $1,500 to $2,000 to complete.

The TA reviewed the RFQ with the Board and noted that it would be advertised in the Sunday paper and on the Public Works listserver as well. The Board agreed and directed the TA to issue the RFQ noting that they periodically review existing consulting agreements by reviewing RFQ submissions.

The TA explained that the memo was included in the town newsletter and noted that an update on values was necessary this year because the town’s sales ratio had fallen below 90%. The current sales ratio was 85.3%.

The TA spoke on the topic of municipal Wi-Fi noting that it was relatively inexpensive ($30) per house passed by compared with the $2,000 per house passed costs associated with fiber and that it may well play a future roll in town. The primer was presented as background information.

Mr. Sapia expressed his desire to see the Board review the budget in a more timely fashion this year. He suggested that department budgets be submitted by September 1^st. The Board agreed and directed the TA to issue a memorandum indicating such. The TA agreed

The Board also discussed their desire to hold an employee meeting and agreed on a date of August 9^th at noon and next directed the TA to craft the necessary memorandum. The TA agreed to do so.

Mr. Sapia noted that he wanted to move ahead with his plans to officially recognize businesses that contribute to the life of the Atkinson community.

There being no further business to come before the Board Mr. Sullivan made the motion to adjourn. Mr. Sapia seconded the motion. The vote was unanimous and so moved. The meeting adjourned at approximately 11:10am.

Respectfully,

Russell McAllister

Town Administrator

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Fred Childs, Chair

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Jack Sapia

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Paul Sullivan