Chairman Paul Sullivan called the Board of Selectmen to order at 7:45PM on Monday, April 7, 2008, in the Atkinson Town Hall.

Paul Sullivan, Chairman

Fred Childs

William Friel

On motion of Mr. Friel, duly seconded by Mr. Childs, it was voted unanimously to open the Public Hearing at 7:45PM.

Jodi Consentino, Atkinson Police Department, requested that the Selectmen authorize the Police Department to utilize the Police Department’s Donation Account to sponsor a youth baseball team.

Mr. Childs offered a motion to approve the police department’s request to sponsor a youth baseball team. Mr. Friel offered a second and said motion carried unanimously.

The Public Hearing was closed at 7:47Pm.

On a motion of Mr. Childs, seconded by Mr. Sullivan, it was voted unanimously to accept the minutes from the March 10, 2008 and March 17, 2008 regular meetings.

On a motion duly made and seconded it was voted unanimously to accept the minutes from the non-public meetings of March 17, 2008, March 24, 2008, March 26, 2008 and March 28, 2008.

Chairman Sullivan stated that the Town Clerk has recommended that Kerry Pass be moved up to Deputy Town Clerk retroactive to April 1, 2008.

The Selectmen decided to take this item under advisement.

Library Trustee, Mrs. Fuer, thanked the Board for their attendance at a reception for Katie McDonough, the departing Library Director. She further asked the Selectmen for their endorsement for the reappointment of the current library trustees and the additional appointment of Wendy Dowdy.

On motion of Mr. Childs, duly seconded by Mr. Friel, it was voted unanimously to endorse the appointments of Ms. Dowdy and Mr. Mack. Mrs. Feuer gave the Selectmen a brief update of the progress being made in the construction of the new Library. She stated that the roof is finished, the cupolas and windows are installed, the main branch of plumbing is complete and they are waiting for fire department approval for the sprinkler system. Mrs. Fuer stated that Gate City Monument is doing the logos for the concrete pavers and that Library use is up 10.9% from last year.

Chairman Sullivan opened the Town bids for the road striping and lawn care.

The striping bids were from Seal-Tec Asphalt Coatings, Inc. at $8,251.00, HiWay Safety Systems, Inc. at $4,292.00 and L&D Safety Marking at $4,662.00.

On the motion of Mr. Friel, seconded by Mr. Childs, it was voted unanimously to give the bids to the Town’s Road Agent for consideration and instruct him to get back to the Selectmen next week with a recommendation.

The fertilization bids were from Greener Days, Hampstead, NH with prices for 5 applications, $1,234.36, $1,688.46, $2,746.74, $1.419.83 and $1,812.99 with $1,188 for Lime Stone and $2,640.00 for irrigation. Tic and ant control prices were upon request.

The next bid was from Green World with 5 applications at $998.00, $1,120.00, $1982.00, $998.00, and $998.00.

On the motion of Mr. Friel, seconded by Mr. Childs, it was voted unanimously to give the bids to the Town’s Road Agent for consideration and instruct him to get back to the Selectmen next week with a recommendation.

Chairman Sullivan read a memo from the Assessing Clerk that asked the Selectmen to consider making administrative abatements for various properties.

On motion by Mr. Childs, seconded by Mr. Friel, it was voted unanimously to approve the following abatements:

Map 13 Lot 29-7 - $253.48, Map 13 Lot 56 - $51.18 for a total of $304.66 and

Map 2 Lot 6 - $940.47, Map 5 Lot 56 - $754.35, Map 7 Lot 199-5 - $287.64, Map 9 Lot 63 - $1,006.74, Map 14 Lot 74 - $157.92, Map 17 Lot 30 - $46.53, and Map 18 Lot 108 - $994.05 for a total of $4,187.70.

Chairman Sullivan stated that Avitar Associates are the Town’s software company for assessing data and they have stated that they have the capabilities to put the assessing information on line, for a price. Chairman Sullivan further stated that the Warrant Article said that the Board should pursue the possibility of going on-line. Chairman Sullivan informed the Board that he had a boilerplate agreement and a price based on a dollar a parcel, which equals $2,914.00, for a year agreement.

Mr. Friel suggested that this go out as a warrant next year and the Board agreed that they had fulfilled their obligation to this point.

Chairman Sullivan informed the Board that he had responded to the right to know request that the Selectmen had received.

On motion of Mr. Friel, seconded by Mr. Childs, it was voted unanimously to accept the right to know policy that the selectmen had recently created at the last workshop.

Chairman Sullivan informed the Board that the Town’s computer agent did not get back to him regarding this issue and that he would put this matter in the action file.

On motion of Mr. Friel, seconded by Mr. Childs, it was voted unanimously to accept the document the Board created for Town Administrator job responsibilities at its last workshop meeting and put the document in action.

The Board agreed to invite Bay Ring Communications to their next meeting.

Chairman Sullivan informed the Board that the general permit and annual report are complete and that he will verify that the documents have been mailed out.

Chairman Sullivan stated that he has a letter from Giles Gagnon dated February 2008 which states that he is looking for a security deposit from work that was completed on June 20, 2007.

On motion of Mr. Friel, seconded by Mr. Childs, it was voted unanimously to release the performance bond for Map 16 Lot 50.

Chairman Sullivan informed the Board that he has a letter from Keach-Nordstrom Associates stating that the Deer Run Subdivision has completed its punch list and that the Board can reduce the value of the performance bond to 10%.

Mr. Friel asked what the amount of the total bond is.

Chairman Sullivan responded, $31,540.66.

On motion of Mr. Friel, seconded by Mr. Childs, it was voted unanimously to reduce the Deer Run Road performance bond to 10% of value ($3,154.00) until the warrant is accepted.

Chairman Sullivan informed the general public that those individuals who are interested in being appointed to a town board need to pass in their slips by next week. He further stated that forms are in the town report or can be picked up at the Selectmen’s Office.

Chairman Sullivan made the following liaisons appointments for the Selectmen:

Budget – Mr. Friel

Planning – Mr. Friel

Police – Chairman Sullivan

Fire – Chairman Sullivan

Recreation – Mr. Childs

Highway Safety – Chairman Sullivan

Building Needs – Mr. Childs

On motion of Mr. Friel, seconded by Mr. Childs, it was voted unanimously to offer the interim position of Town Administrator to Craig J. Kleman, with the terms and conditions of a contract basis with a 60 day term, $750.00 per week with no benefits, with a job description consistent with the job description the Board voted on tonight and the term may be extended at the pleasure of the Selectmen.

On motion of Mr. Friel, seconded by Mr. Childs, it was voted unanimously to adjourn the meeting at 9:00PM.

Respectfully submitted,

Jennifer E. Padellaro